Articles | Volume 7, issue 4
https://doi.org/10.5194/gc-7-227-2024
https://doi.org/10.5194/gc-7-227-2024
Review article
 | 
02 Oct 2024
Review article |  | 02 Oct 2024

Planning virtual and hybrid events: steps to improve inclusion and accessibility

Aileen L. Doran, Victoria Dutch, Bridget Warren, Robert A. Watson, Kevin Murphy, Angus Aldis, Isabelle Cooper, Charlotte Cockram, Dyess Harp, Morgane Desmau, and Lydia Keppler

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Cited articles

Abeyta, A., Fernandes, A., Mahon, R., and Swanson, T.: The True Cost of Field Education is a Barrier to Diversifying Geosciences, Earth ArXiv [preprint], https://doi.org/10.31223/X5BG70, 2021. 
Achakulvisut, T., Ruangrong, T., Mineault, P., Vogels, T. P., Peters, M. A. K., Poirazi, P., Rozell, C., Wyble, B., Goodman, D. F. M., and Kording, K. P.: Towards Democratizing and Automating Online Conferences: Lessons from the Neuromatch Conferences, Trends Cogn. Sci., 25, 265–268, https://doi.org/10.1016/j.tics.2021.01.007, 2021. 
AGU: AGU Register & Attend webpage for the AGU23, https://www.agu.org/fall-meeting/pages/attend/register, last access: 1 December 2023. 
AHEAD: Creating Inclusive Environments in Education and Employment for People with Disabilities: Accessible PowerPoint Presentations, https://ahead.ie/wam-remoteworking-resources-powerpoint, last access: 17 February 2023a. 
AHEAD: Creating Inclusive Environments in Education and Employment for People with Disabilities: PowerPoint Presentation Accessibility Guidelines, https://www.ahead.ie/allyship-accessible-comms-presentation, last access: 17 February 2023b. 
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Short summary
In recent years, we have seen a global change in how we communicate, with an unplanned shift to virtual platforms, leading to inadvertent exclusion during online events. This article aims to provide guidance on planning online/hybrid events from an accessibility viewpoint, based on the combined experiences of several groups and individuals. Nevertheless, this is not a fully comprehensive guide, as every event is unique and has its own accessibility design needs.
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